I’m always looking for better ways to organize my notes and have been trying to adopt Microsoft One Note for a couple years.
If you aren’t familiar with One Note, it’s an electronic version of the Trapper Keeper – multiple folders where you can store your docs, with fantastic integration to other Office products (read: word, excel, powerpoint, etc) in that you can print from the applications directly to One Note. You can also add notes directly and sort and search everything. The new version is much more visual, allowing you to organize pictures, back-of-napkin drawings, and other images as well. The big draw back to using One Note is that I work on multiple machines throughout the day and frequently all-out replace my PC. Having to find and reload One Note everytime I move away from my primary PC is a pain. And intypical Microsoft fashion, they changed the data format between versions of the product. Open your old notebook in a new version of OneNote and you can no longer open it in the older version. So forget about swapping back and forth between multiple machines easily.
So I went looking for other options. The tried and true method of using Notepad (the most powerful32 bit program ever written) is starting to get old. It’s certainly more portable, and every pc on earth has a way to modify text files, but the functionality is starting to be a little basic (no images, basic formatting, etc).
I also ran across TiddlyWiki which is a portable browser based solution – a very slick idea. Java based, blog-style note-taking which you manage in a broswer but store on your thumbdrive. Interesting – it solves the offline dilemma, and keeps the data private (it’s not on the internet). A little wonky to use and get used to, but has great potential.
My favorite cloud based solution so far is Evernote. It’s a lot like One Note, but it’s cloud based, so no matter where you are, you have your data – so long as you have an internet connection of course. There’s also a blackberry app that integrates with the camera, so you can take a snapshot of say, a whiteboard, or a product you see in the store and want to remember to go looking for a cheaper source, then send the image to evernote and review it later.
I also am intrigued with the idea from iCloud. A virtual desktop in the could. Log in with a browser and launch your virtual desktop. Save documents, notes, pictures, bookmarks, email… everything. Still a little early on the curve for this service/application/whatever, but definitely slick. I imagine this is what Chrome is going to be like, somehow.
Also worth mentioning is a little tool called Sitejot that allows you to keep all your bookmarks together… so no matter what machine you go to, your bookmarks are available. Not like del.icio.us, but a good way to organize yourself.
In terms of core functionality though (organizing notes and data) I have always liked this little free application called “Keynote”. I can’t tell if it’s still supported by the author, but it’s free, small, fast, very easy to use, and pretty portable (it still has to be installed to use, but it’s so small you can leave the installed on your thumbdrive and install it on multiple PCs whenever you need it.
I also came across this software the other day in the category of “Mind Mapping”: Freemind. It’s basically a note taking tool with hierarchical connections a visual mapping of relationships. I haven’t quite gotten the hang of it yet, but it might be worth taking a look.